New Club Proposal
This Form Is For: Students
Propose a new student club (mission, potential members, advisor [if applicable], etc.).
SGA Forms
SGA Forms
This page contains the official forms and reference materials for the HCHC Student Government Association. Use these to propose or renew clubs, plan events, request funding, and submit post-event reports.
How To Access Forms: Each item below is viewable on the page. If a form requires a submission, the submission instructions will be indicated on the form.
How It Works
- Choose a form from the directory (e.g., New Club Proposal, Post-Event Report).
- Read the instructions on the form.
- Prepare required documents.
- Submit per the instructions. If a signature and/or advisor approval is needed, the form will specify how to provide it.
- Wait for response and/or further instructions.
Committees, Clubs, & Individual Students
About This Section: Use these forms to create or maintain SGA-recognized student organizations or to plan SGA-approved individual student events.
Club Reinstatement (After Inactivity)
This Form Is For: Students Interested In Revival Of Previous SGA Approved Clubs
Leadership, advisor (if applicable), membership roster, etc.
Club Reinstatement Form »
SGA Sponsored Event Planning Resource
This Form Is For: Anyone to use as a resource for event planning
Assists with event details, logistics, risk, and any budget components.
SGA Sponsored Event Planning Resource »
Funding Request
This Form Is For: SGA Committees, SGA Clubs, & Potential Student Initiatives/Events (To Be Approved By The SGA)
*Funding Is Contingent On The SGA Budget &, If Applicable, Extra Available SGA Funds
Apply for financial support, if and when available, from the SGA for additional committee/club funds, campus initiatives, etc.
Funding Request Form »
Post-Event Survey
This Form Is For: Students, Committees, Class Reps., Clubs, & Any Applicable Person/Group Requested By The SGA
Summarize outcomes, attendance, learnings, reconcile any approved expenses, etc.
Post-Event Survey »
SGA Payment/Reimbursement Forms
About This Section: Use these forms to submit reimbursement, check, and vendor payment requests of SGA Funds, which have already been approved. All payments, reimbursements, and financial activity of the SGA must be approved by the SGA Treasurer & SGA President, who will sign the forms. Refer to the SGA Treasurer and/or SGA President for guidance.
Note: The use of a physical card for payment is accessible upon request and availability.
ACH Form
This Form Is For: First time reimbursements and vendor payments. If this is your first time submitting and receiving a reimbursement, fill out the ACH Form for the Finance Office to keep on file. Reimbursements will be sent directly to the bank account routing number listed on the form. Due to the sensitive nature of the form, you may send them directly to the Finance Office, if preferred, and inform them a reimbursement request will be sent in after SGA approval. This is for first time reimbursements only, unless requested.
ACH Form »
SGA Reimbursement Form
This Form Is For: All reimbursement requests will need to be filed through the reimbursement form. Complete and submit this form via email to the SGA. Cc the SGA Treasurer & SGA President for approval and signatures.
Reimbursement Form »
SGA Check Request Form
This Form Is For: Check requests and vendor payments. For vendors, have the vendor complete the ACH form as well.